Key Responsibilities and Functions

Teamwork

• Assist in coordinating project teams to achieve key milestones, ensuring alignment with the project scope and objectives.

• Manage small-scale projects independently, ensuring milestones and objectives are met within established parameters.

• Foster a positive team culture by encouraging collaboration, engagement, and accountability among stakeholders.

• Contribute to building team capacity through ongoing support, guidance, and feedback, fostering a collaborative environment.

• Attend meetings as directed, contributing to effective project planning and delivery.

   

Communication and Stakeholder Management

• Assist in maintaining effective communication and relationships with stakeholders to support the timely resolution of issues and promote a strong customer focus.

• Independently manage stakeholder communication and coordination for assigned projects, ensuring clear and timely updates.

• Develop and sustain professional relationships with stakeholders to facilitate the planning, approval, and delivery of projects.

• Support the review of plans and proposals by coordinating stakeholder feedback and ensuring alignment during the construction phase.

• Prepare accurate and timely written responses and reports tailored to the needs of the audience, in consultation with relevant departments and authorities.

   

Occupational Health and Safety – Quality Management

• Apply Council policies and procedures to ensure compliance with OH&S, EEO, workplace harassment prevention, and the Code of Conduct.

• Ensure assigned projects meet quality standards by managing governance, resource allocation, and reporting processes in line with the Council’s PMF.

• Monitor contractor activities to ensure adherence to OH&S, Environmental, and Quality standards, including conducting site visits and maintaining proper documentation.

• Maintain comprehensive project records for reporting purposes, including participation in post-implementation reviews to document outcomes.

• Identify and manage project interdependencies for smaller projects to maximise efficiencies and align with organisational deliverables.

   

Risk Management

• Assist in the development and maintenance of project risk registers by collaborating with subject matter experts to identify critical paths, cost estimates, and project scopes.

• Independently address risks, develop contingency plans, and evaluate project impacts for smaller projects within their capability.

• Support contractor inductions, ensuring adherence to safety and risk management policies, and contribute to minimising Council’s risks as part of the Risk Management Strategy.

Budget Management

• Assist in monitoring and managing project budgets, ensuring cost-effectiveness and efficiency for assigned projects.

• Manage budgets for smaller projects, ensuring expenditure remains within approved limits.

• Provide accurate financial documentation and regular updates on project progress and budget status.

• Notify supervisors of any potential budget variances and support strategies to address these proactively.

   

Project Planning

• Support project development and planning within the Capital Delivery Program, including assisting with stakeholder management and external funding applications.

• Plan and manage smaller projects independently, ensuring they are delivered on time, within budget, and aligned with organisational objectives.

• Contribute to implementing tools and strategies for continuous monitoring, evaluation, and improvement of infrastructure projects.

   

Design Management

• Assist in facilitating design development stages, ensuring compliance with Council strategies, policies, and specifications in collaboration with consultants and internal experts.

• Manage the design development process for smaller projects, ensuring alignment with stakeholder expectations and organisational requirements.

   

Procurement

• Support the development of specifications and designs for small-scale projects in collaboration with stakeholders and subject matter experts.

• Prepare and manage tender packages and coordinate procurement processes for projects within their scope of responsibility.

• Maintain confidentiality and ensure adherence to probity standards during procurement to uphold fairness and integrity.

   

Contracts

• Compile and form contracts for execution related to assigned projects.

• Manage contracts between Council and third parties for smaller projects, ensuring compliance with terms and conditions.

   

Project Execution and Closure

• Manage smaller construction projects, ensuring compliance with specifications, performance criteria, and aesthetic standards.

• Facilitate project activities, ensuring the correct sequence of work and preventing unnecessary rework of assets.

• Oversee task prioritisation, workflow management, and resource allocation for small-scale projects.

• Lead project closeout for assigned projects, including the handover of deliverables and completing acquittals and funding requirements as needed.

​​​​​​​For further information please contact Thomas Lyle on 0358 719 222 and view the Position Description (please click apply for Seek, LinkedIn and Indeed, to view).