Key Responsibilities and Functions

Teamwork

• Lead and coordinate the design and preparation of project to ‘shovel ready’ status including stakeholder consultation, permits and design. 

• Facilitate cross functional design working groups for project preparation.

• Foster a positive team culture by promoting engagement, accountability, and collaboration with stakeholders.

• Attend meetings as requested and support design team and internal stakeholders through effective planning and management.

Communication and Stakeholder Management

• Maintain effective communication and negotiation with customers and stakeholders, ensuring timely resolution of issues and strong customer focus.

• Develop and sustain professional relationships with key stakeholders to facilitate the planning, approval, and delivery of design projects.

• Coordinate stakeholder reviews of plans and proposals, ensuring a unified response to design consultants and managing engagement during the construction phase.

• Provide accurate, well-researched, and timely written responses and reports tailored to the audience’s needs, while consulting with relevant departments and authorities.

• Engage effectively with stakeholders, including community members, contractors, and regulatory bodies, to gather input and ensure project alignment with community expectations.

• Facilitate stakeholder meetings and presentations to communicate design project progress and gather feedback.

Occupation Health and Safety – Quality Management

• Implement Council policies and procedures, ensuring compliance with OH&S, EEO, workplace harassment prevention, and the Code of Conduct.

• Establish governance and quality standards for design projects, ensuring adherence throughout all phases of development.

• Facilitate consultants and design activities, ensuring adherence to OH&S, Environmental, and Quality standards, including conducting regular site visits and maintaining proper documentation.

• Maintain comprehensive records for reporting purposes to ensure expected outcomes are achieved and documented.

Risk Management

• Develop and maintain comprehensive risk registers, collaborating with subject matter experts to establish critical paths, cost estimates, and project scopes.

• Address and manage critical risks, contingency plans, and project impact measures, ensuring governance and compliance within the Council's corporate risk framework.Ensure that all design-related risks are managed within the Council's corporate risk framework.

Budget Management

• Manage design project budgets, ensuring cost-effectiveness and efficient use of resources.

• Provide accurate financial documentation and regular updates on design project progress and budget status.

• Monitor expenditure closely, advising supervisors of any potential budget variances before they occur.

Project Planning and Coordination

• Support project development and planning, ensuring stakeholder management and alignment with Council strategies.

• Implement tools for continuous monitoring, evaluation, and improvement of design processes.

• Lead the planning and scheduling of design projects, ensuring alignment with project objectives and community needs.

• Coordinate project activities to maintain timelines, identify risks, and implement effective solutions.

Design Management

• Facilitate all stages of design development, ensuring alignment with Council strategies, policies, and specifications through effective management of consultants and collaboration with internal department subject matter experts.

• Co-ordinate infrastructure designs from conception through to tender ready for construction, ensuring all necessary step are undertaken to hand over a ‘shovel ready’ project to construction team.

• Collaborate with internal departments and external consultants to deliver high-quality design solutions.

• Conduct reviews and audits of design work to ensure it meets the required specifications and quality benchmarks.

Consultant Management

• Oversee the procurement and management of design consultants, ensuring they meet procurement policy, project requirements and deadlines.
• Collaborate with consultants to guide design development and ensure alignment with Council strategies.

Procurement

• Collaborate with subject matter experts and stakeholders to develop specifications and designs for each project, ensuring alignment with project objectives.

• Coordinate the procurement process for design services, ensuring adherence to standards and best practices.

• Maintain strict confidentiality to effectively implement Council’s negotiation position with consultants and ensure effective procurement outcomes.

• Ensure adherence to probity standards throughout the procurement process to uphold transparency, fairness and integrity. 

Contracts Management

• Prepare and manage contracts with external design consultants and contractors, ensuring compliance with agreed terms.

Documentation and Reporting

• Prepare comprehensive reports, proposals, and documentation related to design projects, tailored to various audiences.
• Maintain accurate records of project activities, decisions, and stakeholder interactions for accountability and transparency.

Design Project Execution 

• Ensure that all design projects are delivered on time, within budget, and to the required quality standards.

• Coordinate project activities effectively, including task prioritisation and resource allocation.

• Facilitate project closeout, ensuring all documentation and regulatory requirements are completed.

Other

• Although an employee may be appointed to a particular position, Council may ask for duties to be carried out in other areas that are within their range of skills, competence, and training.

• Moira Shire Council understands and accepts its roles and responsibilities in emergency management operations described in the Emergency Management Act 2013 and it is a core function of Council business. At times the incumbent may be asked to assist in Council’s emergency management operations, within reason.

For further information please contact Emad Lagheia on 0358 719 222 and view the Position Description (please click apply for Seek, LinkedIn and Indeed, to view).