Key Responsibilities and Functions

View the Position Description HERE (or click Apply if on SEEK, LinkedIn or Indeed).

Asset management and maintenance

• Take a lead role in the development of a progressive Asset Management Framework and provide annual updates of councils Asset Plan and Long Term Financial Plan information requirements 

• Ensure effective communication with members of the public and community groups in relation to asset management related activities.

• Initiate and assist to develop Capital Works Renewal Plans. Develop reports on assets condition and whole of life projections.

• Assist with asset maintenance programs using asset management data. Responsible for asset management planning and system implementation audits.

• Assist in the review of assets, level of services and provide recommendations to management and Council regarding levels of service. To participate in community consultation regarding levels of service.

• Ensure asset handover and asset system updates are completed on a quarterly basis.

Lead Council’s quarterly capitalisation cut-off of property, plant, infrastructure, and equipment by executing:

• Reviews of general ledger transactions to determine assets that will be capitalised, expensed, or held as WIP in accordance with Council’s policies.

• Process carry forward WIP capitalisation or write-offs in Council’s Asset Management System (Conquest).

• Capitalise contributed assets into “Authority” and ensure GIS data is accurately entered.

• Generate relevant reports for the Finance Team to assist with their reconciliation to the Asset Management System.

• Review assets’ useful lives to ensure reflective of asset degradation and forecasting depreciation quarterly.

• Coordinate the condition assessment and revaluation of Council’s assets including reconciling and verifying data to ensure accuracy of data adopted.

• Oversee the development of unit justification reports for internal revaluations performance over Council infrastructure assets.

• Complete asset valuation reports for Council’s Audit and Risk Committee and External Auditors outlining key assumptions and judgements in the valuation of Council’s assets.

• Develop and maintain Council’s 10-year capital works plan in collaboration with the Finance and Strategic Asset teams and contribute to the Council’s Financial Plan and quarterly updates on current and forward capital works programs. Play a proactive role in the development of Council’s annual budget.

Additionally:

• Oversee the coordination of street light applications; and

• Coordinate the issuing of responses to applications received from the National Heavy Vehicle Register.

Development & implementation of procedures, policies and technology

• Preparation of good quality written correspondence, including letters, memorandums and council reports as assigned.

• Assist in the development and implementation of sound asset management policy options.

• Responsible for the continual improvement of asset management systems, technological advancements and management practices.

• Responsible for the development of asset management procedural documentation, including Service Plans, Asset Management Plans and maintenance programs.

• Responsible for maintaining the Council's asset management database using the asset management software program "CONQUEST THREE" and CONQUEST IV MOBILE.

• Responsible for the implementation of appropriate systems and data collection programs to ensure that relevant infrastructure records are collected, stored and integrated to provide useful information to responsible managers.

Staff supervision & management

• Manage and coordinate the day-to-day activities of the Asset Management Team and provide appropriate leadership.

• Undertake regular performance appraisals for staff who report directly to the position.